MINUTES OF THE REGULAR MEETING
BOARD OF TRUSTEES
May 10, 2017
PRESENT: ABSENT:
Mayor Frank DeMento
Deputy Mayor John Lippmann
Trustee Patrick Hance
Trustee Lawrence Cieriello
Trustee Jennifer Noone
Robert Morici, Village Attorney
Barbara C. Miller, Clerk/Treasurer
The Mayor called the meeting to order at 8:30 p.m.
MINUTES for the meeting of April 5, 2017 were approved by all with corrections.
CLAIMS for April/May were presented, as detailed in the Abstract of Vouchers in the amount of $162,212.13. After review, the Board approved all for payment.
JUSTICE REPORT for April, 2017 was submitted and stated revenues in the total amount of $5,363.00.
PETER MCGUGGART – 21 STUART
Mr. McGuggart addressed the Board to inquire on the outcome of his situation involving his neighbor’s tree damaging his retaining wall and steps. He had met prior with the Village building inspector and former Mayor Sean Haggerty. Mr. McGuggart stated, “There has not being any decision or outcome to my situation.” Trustee Ceriello offered to handle this immediately and have a response to Mr. McGuggart no later than Friday, May 12, 2017.
GARBAGE BIDS
The garbage bid results were addressed by Trustee Ceriello. There were four companies that bid and the lowest responsible bid was Meadow Carting. Motion to approve Meadow Carting as the lowest responsible bidder for a term of five (5) years for a total of $2,368,680.00 made by Trustee Ceriello, seconded by Mayor Frank DeMento and approved by all.
RESOLUTION FOR NEW POSITION – VILLAGE ADMINISTRATOR
Mayor Frank DeMento read the following resolution:
Be it resolved that the position of Village Administrator be created for the Incorporated Village of Munsey Park. Said Position will be as follows:
A. Establishment of position.
In order to provide the most economical and efficient overall direction, coordination and control of the day-to-day activities and operations of the Village of Munsey Park, to minimize the administrative details now handled by the Mayor, Board of Trustees and other Village officers, to provide centralized direction and control of all Village employees and appointed officers and to formalize the staff and advisory functions which are necessary to the foregoing, there is hereby established in the Village of Munsey Park the position and job of Village Administrator. This position shall not be interpreted or construed to be a public office, either appointed or elected, as defined in Article 3 of the Village Law or Article 2 of the Public Officers Law or as may be defined in any other law of this state.
B. Term.
The Village Administrator will be hired and retained, as well as disciplined and dismissed by the Board of Trustees pursuant to such terms and conditions and for such remuneration and for such period or periods of time as shall be established by the Mayor and Board of Trustees.
C. General Statement of Duties:
To oversee and participate in the operational aspects of the village including, directing, supervising and participating in maintenance and construction activities within the Village, including roadwork, weather management and clean-up, maintenance to Parks and Village property, as well as clerical/office work related to the operational aspects of the Village; performs any and all related duties as required and provide reports to the Mayor and Board of Trustees.
D. Duties and functions.
The duties and functions of the Village Administrator shall be subject to the direction and control of the Mayor and Board of Trustees and are the following:
A. To oversee and coordinate the activities of all the Village departments and all Village employees and to Supervise and direct all functions and activities of the village and of its officers and employees, except that of the Justice Court, Village Prosecutor, Village Attorney, Board of Appeals, Planning Commission and Boards of Review;
B. Prepares work schedules and detailed maintenance reports, and maintains accurate records;
C. To oversee the enforcement of the rules, regulations, ordinances, resolutions, local laws and Code of the Village of Munsey Park, New York, so that they are administered efficiently and fairly;
D. To see that all inquiries by residents of the Village or other interested persons are referred to the appropriate Village official or department head for investigation and response;
E. To conduct a continuing study of all functions and activities of the Village for the purpose of devising ways and means of obtaining greater efficiency and economy; Make reports to the Mayor and Board of Trustees on the affairs of the village and recommend to them such measures as he may deem necessary or appropriate for the purpose of obtaining greater efficiency and economy in the government and operation of the village;
F. To make recommendations to the Board of Trustees as to measures or programs which he or she believes will improve the efficiency or economy of the Village;
G. To keep abreast of available grants-in-aid from other levels of government, pursue these revenues and make and follow through on applications;
H. To supervise the purchase of services, materials, supplies and equipment by means of Village purchase orders and oversee inventory control that is needed to maintain an up-to-date inventory; Supervises the maintenance of materials, supplies, and equipment inventories; Recommends the purchase of maintenance equipment;
I. Supervises the preventive maintenance program for equipment, tools, and vehicles;
J. Plans, coordinates, and supervises maintenance and repair of Village property, parks, roads, and walkways;
K. To attend meetings of the Board of Trustees and also to make recommendations to the Mayor and Board of Trustees on matters affecting the administration of the Village and Village personnel;
L. Exercise general supervision over all expenditures of the village in accordance with the budget and keep the Board of Trustees fully advised of the financial condition of the village and its future financial needs;
M. To assemble data and prepare requests for utility rate adjustments;
N. To coordinate the planning and construction of major projects, maintain liaison with consulting engineers, inspect the work performance of contractors and ensure adherence to contract specifications;
O. To make recommendations to the Board of Trustees concerning the establishment of priorities or work projects; prepares maintenance program budget recommendations;
P. To inform the Board of Trustees and other Village officials of changes in federal, state and county legislation and rules pertaining to Village operations;
Q. To make recommendations to the Board of Trustees concerning Village plans, updates and filing;
R. To be responsible for preparation of plans and specifications on minor or routine projects for approval by the Board of Trustees;
S. To perform such other duties pertaining to this position as prescribed by local law or as determined by the Board of Trustees;
T. Code Enforcement
E. Interpretation of duties and functions.
Nothing herein contained shall be deemed or construed as abolishing, transferring, impeding or curtailing any powers or duties or any elected or appointed official or of the Board of Trustees or of the Mayor, Clerk, Treasurer or Attorney, as prescribed by the Village Law or other applicable laws of the State of New York.
The Motion was seconded by Trustee Noone and unanimously approved by all.
Village attorney, Bob Morici, then made a statement that Daniel Breen was eligible to be appointed to the position and that his appointment would be compliant with applicable law and the Village Code, specifically, the Ethics Policy.
It was also stated that the Mayor would not supervise Daniel Breen and that Daniel Breen would be subject to the direction and control of the Board of Trustees.
Deputy Mayor Lippmann then made a motion to appoint Daniel Breen as the Village Administrator for a one year term at a salary and benefits to be decided later. The motion was seconded by Trustee Noone and voted on as follows.
Motion to appoint Dan Breen as the Village Administrator for a one year term at a salary and benefits to be decided later as follows:
Mayor Frank DeMento – Abstain
Deputy Mayor John Lippmann – YES
Trustee Patrick Hance – NO
Trustee Jennifer Noone – YES
Trustee Lawrence Ceriello – YES
It should be noted that the public was allowed to make comments and ask questions prior to the Board voting on both of the motions above.
Motion to close the hearing made by Deputy Mayor John Lippmann, seconded by Mayor Frank DeMento and confirmed by all.
__________________________ _________________________
Frank DeMento Barbara C. Miller
Mayor Village Clerk/Treasurer